📌 OPPORTUNITY OVERVIEWIGrow Wealth Investments is actively recruiting for a Executive Personal Assistant position in Gauteng. This is an excellent opportunity for professionals in the Administration / Secretarial sector looking to advance their careers.
🎯 IDEAL CANDIDATE PROFILEWe are seeking talented individuals with the following profile• Experience Level: 5 years • Educational Background: Others or equivalent • Industry Focus: Administration / Secretarial • Location Preference: in Gauteng
💼 WHY THIS ROLE MATTERSThe Executive Personal Assistant position is an important role within the Administration / Secretarial sector, offering meaningful career development and professional growth opportunities.
📈 CAREER DEVELOPMENT INSIGHTSThis role in Administration / Secretarial offers valuable career progression opportunities aligned with your experience level and professional aspirations.
📋 APPLICATION GUIDANCEWhen applying for this Executive Personal Assistant position, ensure your CV highlights: • Relevant experience matching the 5 years requirement • Educational qualifications in line with Others • Specific achievements in the Administration / Secretarial field • Any certifications or specialized training
🌍 SOUTH AFRICA JOB MARKET CONTEXTThe Administration / Secretarial sector in South Africa continues to show strong demand for skilled professionals. This position represents a valuable opportunity in the current job market.
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IGrow Wealth Investments Group of Companies, proudly positioned as South Africa’s #1 Investment company, is seeking a highly organised, proactive, and professional Executive Personal Assistant to provide dedicated administrative and operational support to the CEO in Midrand,Gauteng. This fast-paced role requires exceptional organisation, discretion and attention to detail, with a strong focus on quality, accuracy and ownership. The successful candidate will proactively manage competing priorities, review and refine deliverables, and ensure work is completed to a high executive standard.
Minimum requirements (Advantageous):
Matric Diploma/Degree in Office Administration, Secretarial Studies, Business Management or a related field (advantageous). Minimum 5 years' experience as a Personal Assistant or Executive Assistant supporting senior management. Proven experience managing complex diaries and travel arrangements. Experience using travel booking platforms and online diary tools. Familiarity with property management software such as WeconnectU, TMS, Red Rabbit or PayProp (advantageous). Zoho CRM experience (beneficial). Experience navigating multiple systems to source data for reporting (advantageous). Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint). Strong ability to use AI tools to improve work efficiencies. Own reliable transport and a valid driver's licence. Excellent written and verbal communication skills.
The duties and responsibilities include, but are not limited to:
Executive Diary & Calendar Management
Proactively manage and coordinate the diaries of the CEO, including scheduling meetings, appointments, and internal/external engagements. Anticipate scheduling conflicts and resolve proactively, always prioritising executive time effectively. Prepare daily briefing notes and ensure both executives are fully prepped for upcoming meetings. Manage meeting logistics: send invitations, prepare agendas, take minutes, and follow up on action items.
Travel, Accommodation & Itinerary Management
Arrange all domestic and international travel for the CEO, Heads of CoEs, and other iGrow Rentals staff as required, including flights, accommodation, ground transport, and airport transfers. Build comprehensive, end-to-end travel itineraries ensuring cost-effectiveness and seamless logistics. Manage travel documentation: visas, travel insurance, expense claims, and reconciliations. Coordinate travel requirements for CoE heads on a regular basis and for other iGrow Rentals staff on an ad hoc basis. Handle last-minute changes and rebookings with efficiency and composure.
Communication & Correspondence
Screen, manage, and prioritise incoming calls, emails, and correspondence on behalf of the CEO. Draft, proofread, and send professional correspondence, reports, and presentations — reviewing all outgoing material for accuracy, tone, and completeness before dispatch. Act as a first point of contact and ambassador for the executives with internal and external stakeholders. Candidates with a working understanding of landlord/tenant dynamics and the lease lifecycle will be able to triage routine rental management correspondence more autonomously — this is considered a strong advantage in this role. Maintain strict confidentiality in all matters.
Rental Business & CoE Support
Provide administrative support to the IGrow Rentals business operations as directed by the CEO. Extend administrative support to the Heads of Centres of Excellence (CoEs) as directed, including scheduling, correspondence management, and document preparation. Assist with tenant correspondence, lease documentation tracking, and property-related scheduling. Coordinate with external service providers, contractors, and property managers. Support preparation of reports, presentations, and data relating to the rental portfolio. Assist with invoice processing, expense tracking, and basic financial administration for the rental business.
Office & Administrative Management
Manage office supplies, stationery, and general office administration. Maintain organised digital and physical filing systems for executive and business documents. Process expense claims and reconcile credit card statements for the CEO. Plan and coordinate internal and external events, functions, and team engagements. Liaise with suppliers, service providers, and building management as required
Quality Control & Deliverable Review
Review, proofread, and spotcheck all documents, reports, presentations, and correspondence before they are submitted to the executives or distributed externally. Identify errors, inconsistencies, and gaps in drafts produced by the team, and provide constructive feedback or corrections. Ensure all outgoing communications from the CEO are polished, accurate, and professionally presented. Maintain high standards of written quality across all business documentation, including board packs, client-facing materials, and internal reports. Develop a thorough understanding of iGrow’s tone, brand standards, and communication protocols to apply consistently across all deliverables.
Projects & Ad Hoc Support
Assist with special projects, research, and presentations as assigned by the CEO. Support onboarding of new team members and manage related administrative processes. Undertake any other reasonable tasks in support of the executive team and business operations.
