Facilities Administrator Gauteng

CBRE Excellerate is actively recruiting for a Facilities Administrator position in Gauteng. This is an excellent opportunity for professionals in the Administration / Secretarial sector looking to advance their careers.

• Experience Level: 2 - 3 years • Educational Background: Others or equivalent • Industry Focus: Administration / Secretarial • Location Preference: in Gauteng

The Facilities Administrator position is an important role within the Administration / Secretarial sector, offering meaningful career development and professional growth opportunities.

At the 2-3 year mark in Administration / Secretarial, you can leverage your foundational knowledge to take on more complex responsibilities and leadership opportunities.

When applying for this Facilities Administrator position, ensure your CV highlights: • Relevant experience matching the 2 - 3 years requirement • Educational qualifications in line with Others • Specific achievements in the Administration / Secretarial field • Any certifications or specialized training

The Administration / Secretarial sector in South Africa continues to show strong demand for skilled professionals. This position represents a valuable opportunity in the current job market.

---

Being the primary contact/liaison for the supplier’s administrative personnel Telephonically and E-mail Manage and resolve client/supplier complaints/queries and request Ensuring that the Suppliers invoices are Uploaded in the correct format Completed according to the set guidelines communicated to the Suppliers Data verified and checked – and moved to the correct next level All approved invoices processed and send to the client. Statistics is maintained of all transactions for the day Records are being kept (saved) on the central Knowledge drive Follow up and drive vendor invoicing to targeted KPI Maintain good long-term customer and client manager relationships.

Has the authority to execute all Key Performance Areas as stated on this form and in line with the Company approval framework and client policies and procedures.

Minimum of Grade 12 or degree 2-3 year’s relevant experience in invoicing and end-user support Experience within the Facilities Management field is essential Strong technical knowledge of Retail experience will be preferred

Computer literacy; Infor EAM; MS Office - Excel and Word; Outlook; Administration Skills; Time Management; Telephone skills.

Contract Management (SLA Suppliers etc.); Financial principles / processes (costings) Policies and procedures Preparation of reports, including dashboards, Administration skills, Communication skills

Assertive; Tolerance for Routine; Communication (Fluency in languages appropriate to target client community); English and Afrikaans essential Systematic Thinking; Methodical; Tolerance for stress; Drive and productivity; Teamwork and Co-operation; Customer and Quality Focus; Accuracy

Client demands and expectations, number of work orders, size of regions

The incumbent will be based an office environment, Normal working hours will apply Overtime work will be required from time to time in line with the Group overtime policy Ability to function well under high pressure and client demand Ability to work overtime at short notice

 Closing Date 04 September 2026