Incubation Programme - Funding and Reporting Manager (FRM) Johannesburg

📌 OPPORTUNITY OVERVIEW:-African Parks Network is actively recruiting for a Incubation Programme - Funding and Reporting Manager (FRM) position in Johannesburg. This is an excellent opportunity for professionals in the NGOnon / Profit sector looking to advance their careers.

🎯 IDEAL CANDIDATE PROFILE:-We are seeking talented individuals with the following profile:• Experience Level: 5 - 10 years • Educational Background: Post-graduate degree or equivalent• Industry Focus: NGOnon / Profit• Location Preference: in Johannesburg

💼 WHY THIS ROLE MATTERS:-The Incubation Programme - Funding and Reporting Manager (FRM) position is an important role within the NGOnon / Profit sector, offering meaningful career development and professional growth opportunities.

📈 CAREER DEVELOPMENT INSIGHTS:-With 5-10 years in NGOnon / Profit, you're positioned for senior roles. This opportunity allows you to mentor others and drive strategic initiatives.

📋 APPLICATION GUIDANCE:-When applying for this Incubation Programme - Funding and Reporting Manager (FRM) position, ensure your CV highlights:• Relevant experience matching the 5 - 10 years requirement• Educational qualifications in line with Post-graduate degree• Specific achievements in the NGOnon / Profit field• Any certifications or specialized training

🌍 SOUTH AFRICA JOB MARKET CONTEXT:-The NGOnon / Profit sector in South Africa continues to show strong demand for skilled professionals. This position represents a valuable opportunity in the current job market.

Job Title: Funding and Reporting Manager for Incubation Programme (FRM) Company: African Parks Network

Salary: Market Related Job Type: Permanent Sectors: General NGO & Non-profit Reference: 206048

Vacancy Details

Employer: African Parks Network

A. Key Responsibilities

The Funding and Reporting Manager for the African Parks Network's Incubation Programme (AP-IP FRM) plays a dual role in managing the financial and reporting requirements of the Incubation Programme, while also handling project-specific tasks such as administrative duties, event organization, and travel coordination. The FRM is tasked with ensuring the effective and compliant delivery of AP-IP funding and reporting, including the development of grant proposals, reports, and data management. The role involves supporting fundraising strategies, organizing events, and managing program data for both the Incubation Programme and its partners. The FRM works closely with the AP-IP Manager and team to implement the programme's strategy and annual work plans. This position acts as a crucial link between the AP-IP strategy and its operational execution, funders’ expectations, and compliance requirements. The role requires strong communication skills, including excellent written and oral English proficiency (French is an added advantage), coordination and project management abilities, a thorough understanding of donor regulations, and solid budgeting and monitoring & evaluation skills. Documenting and capturing the impacts of the AP-IP and its partners’ activities is fundamental to this role.

Primary functions and responsibilities

Funding and Reporting

Outline AP-IP funding requirements and assist in creating compelling fundraising packages, concept notes, and proposals for private and institutional donors, ensuring alignment with AP’s and AP-IP’s long-term objectives and monitoring programs. Coordinate and compile reporting for both internal and external stakeholders, including collaboration with the IP team to ensure accurate data entry and appropriate metrics capture impact. Develop high-quality donor reports that reinforce AP’s reputation, compile monthly operational updates, and prepare analytical reports to inform data-driven decision-making and performance evaluations for AP-IP and partners. Support the writing of operational documents like the AP-IP Fundraising strategy template, monitor parks’ fundraising strategies, update the AP-IP M&E matrix, the Support Action Framework (per park), individual partners’ action plans, and special project descriptions. Review and monitor sub-grant reports, ensuring timely reporting by partners and advising on improvements. Contribute to all AP-IP weekly, monthly, and annual reports as requested. Maintain the Incubation Programme Dashboard for internal reporting.

Direct support to Incubation Partners

Assist in developing partners’ fundraising strategies. Work closely with partners’ FRMs to assess their needs, mentor key staff, and gather data for the M&E framework. Act as a liaison between the AP-IP, partners’ FRMs, and private/institutional donors, identifying appropriate donors and facilitating contact establishment. Support partners in developing their M&E systems and core metrics. Maintain a database of potential donors, develop a fundraising “pipeline tracker,” and advise on funders’ priorities and deadlines. Review Partners’ Business Trackers and identify reporting weaknesses. Support partners in developing their M&E systems and core metrics.

Special AP-IP support

Manage the central AP-IP calendar, scheduling meetings, travel, group events, and other commitments. Support the organization of special AP-IP events such as APIP Management Meetings and internal team meetings. Organize partners’ travel to AP parks and AP HO inductions. Support AP-IP Due Diligence visits to prospective partners. Review travel/mission reports. Assist Programme Manager with administrative tasks such as writing reports and letters.

B. What success looks like in 2 years’ time

Timely delivery of donor and sub-grant reports, meeting high standards and compliance requirements. Clear mapping, packaging, and support of AP-IP and partner funding needs through robust proposals, donor pipelines, and fundraising materials. Strengthened fundraising, reporting, and M&E systems for Incubation Partners due to AP-IP support. Accurate, up-to-date, and utilized AP-IP M&E matrix, dashboard, and reporting tools for decision-making. Early identification and follow-up of reporting, compliance, and reputational risks. Well-coordinated and documented AP-IP special projects, partner exchanges, inductions, and due diligence visits.

C. Key measures and targets

100% of AP-IP donor reports submitted on time and meeting agreed quality/compliance standards. Number of parks with a Funding strategy, using efficient donor reporting and the number of high-quality concept notes, proposals, fundraising pitches, or funding packages developed for AP-IP and partners. Number/percentage of Incubation Partners with updated fundraising strategies, funding gaps, donor pipelines, and pitch materials. AP-IP M&E matrix and dashboard updated on schedule, with accurate data from partners and internal teams. 100% of partner/sub-grant reports reviewed on time, with risks or gaps identified and followed up on corrective measures. Timely production of monthly or quarterly AP-IP reporting/dashboard products used for programme decision-making. Effective organization of due diligence visits, partner exchanges, inductions, management meetings, and other AP-IP events within agreed timelines. Reports, donor materials, letters, presentations, and briefing notes requiring minimal revision and suitable for senior/internal/external use.

D. Key relationships

Incubation Programme Manager (IPM) Incubation Programme Officers (IPOs) Incubation Programme Finance Controller (IPFC) Incubation Programme Data Analyst (IP DA) Incubation Partners (FRMs or equivalent) Parks teams Private and Institutional Donors AP CD&A + Regional Managers AP team (HO, Regions, and Parks): Fundraising, Finance, Ops, Comm’s, HRD.

E. Required qualifications, competencies, and experience

Minimum of eight (8) years of experience in project management or coordination roles, preferably with two (2) years in a conservation or non-profit organization; Experience in grant management, report and proposal writing, with private donor experience being advantageous; A post-graduate degree in biodiversity conservation or a related field is advantageous; Excellent organizational, analytical, oral, and written communication skills in English. French proficiency is a plus; AP internal experience is a plus; Strong personal integrity and the ability to work independently; Strong writer with experience in developing external communications such as grant proposals and impact reports; Proficiency in Monitoring & Evaluation frameworks, ideally with knowledge of compliance requirements for various donors; Exposure to program development, budgeting, and detailed financial reporting requirements; Excellent communication (verbal and written) and presentation skills; Team player with strong interpersonal and relationship management skills; Deadline- and quality-focused; Full professional competency in English is mandatory. French is a plus.