📌 OPPORTUNITY OVERVIEWVector Logistics is actively recruiting for a Executive Assistant position in Gauteng. This is an excellent opportunity for professionals in the Administration / Secretarial sector looking to advance their careers.
🎯 IDEAL CANDIDATE PROFILEWe are seeking talented individuals with the following profile• Experience Level: 5 - 10 years • Educational Background: Bachelor or equivalent • Industry Focus: Administration / Secretarial • Location Preference: in Gauteng
💼 WHY THIS ROLE MATTERSThe Executive Assistant position is an important role within the Administration / Secretarial sector, offering meaningful career development and professional growth opportunities.
📈 CAREER DEVELOPMENT INSIGHTSWith 5-10 years in Administration / Secretarial, you're positioned for senior roles. This opportunity allows you to mentor others and drive strategic initiatives.
📋 APPLICATION GUIDANCEWhen applying for this Executive Assistant position, ensure your CV highlights: • Relevant experience matching the 5 - 10 years requirement • Educational qualifications in line with Bachelor • Specific achievements in the Administration / Secretarial field • Any certifications or specialized training
🌍 SOUTH AFRICA JOB MARKET CONTEXTThe Administration / Secretarial sector in South Africa continues to show strong demand for skilled professionals. This position represents a valuable opportunity in the current job market.
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Job PurposeTo provide comprehensive executive, administrative, operational and coordination support to the CEO, ensuring the effective management of schedules, communications, business priorities, governance requirements and stakeholder engagements. The Executive Assistant serves as a trusted business partner, enabling the CEO to operate efficiently while maintaining high levels of professionalism, confidentiality and service excellence.
Key ResponsibilitiesManage the CEO's executive office, ensuring effective prioritisation of strategic, operational and governance activities. Coordinate and optimise the CEO's calendar, ensuring alignment to business priorities and strategic objectives. Prepare and review executive-level reports, presentations, board packs, governance documentation and business communications. Act as liaison between the CEO and Executive Committee members, ensuring follow-up and execution of key actions. Coordinate Board, Executive Committee (Exco) and strategic leadership meetings, including agenda preparation, minutes and action tracking. Monitor progress against strategic initiatives and provide regular updates to the CEO. Manage confidential business information, sensitive correspondence and executive documentation. Coordinate local and international travel arrangements, executive events and stakeholder engagements. Complete credit card recons for the Exco team. Facilitate communication between the CEO and internal and external stakeholders. Support the CEO with governance requirements, stakeholder management and executive decision-making processes. Assist with special projects, acquisitions, business transformation initiatives and strategic business reviews. Drive continuous improvement within the Office of the CEO to enhance efficiency and effectiveness. Ability to analyse large sets of data and summarise in high level ways for Exco.
Key Relationships
Internal
Chief Executive Officer. Executive Committee (Exco). Board Members. Senior Leadership Team. Functional Executives and Department Heads. Human Resources. Finance. Legal and Risk. Information Technology.
External
Customers and Strategic Clients. Shareholders and Investors. Board Members and Non-Executive Directors. External Auditors. Legal Advisors. Regulators and Government Representatives. Industry Bodies and Associations. Strategic Business Partners. Service Providers and Suppliers. Media and Public Relations representatives (where applicable).
Qualifications, Skills and Experience Required for the Job
Qualifications and ExperienceGrade 12 (Matric) essential. Bachelor's Degree or Diploma in Business Administration, Corporate Governance, Commerce, Management or a related discipline. Executive Assistant, Office Management or Corporate Governance qualification advantageous. Company Secretarial, Project Management or Business Administration certification. Power BI, Excel, and Presentation certification. Minimum 8 to 10 years' experience supporting C-suite executives. Minimum 5 years' experience supporting a Chief Executive Officer, Managing Director or equivalent senior executive. Proven experience managing Board and Executive Committee administration. Experience coordinating executive leadership teams and strategic business initiatives. Experience in a large corporate or multi-site business environment. Exposure to governance, investor, regulatory and shareholder engagement processes would be advantageous.
Skills and Competencies
Leadership Competencies
Strategic Thinking Business Acumen Stakeholder Management Executive Presence Influencing and Networking Organisational Awareness
Functional Competencies
Planning and Organisation
Project Coordination Governance Administration Confidentiality and Integrity Advanced Communication Skills Attention to Detail Decision Making Problem Solving Resilience and Adaptability
Personal Attributes
Professionalism Discretion Initiative Proactive Mindset Emotional Intelligence Customer Focus Results Orientation
How To Apply
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Attach your Application letter, updated Curriculum Vitae (CV) and any supporting documents required.
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Send your application before the closing date.
Note: Only shortlisted candidates are contacted.
