Facilities Coordinator Gauteng

Tsebo Solution is actively recruiting for a Facilities Coordinator position in Gauteng. This is an excellent opportunity for professionals in the Hospitality / Hotel / Restaurant sector looking to advance their careers.

• Experience Level: 3 years • Educational Background: Others or equivalent • Industry Focus: Hospitality / Hotel / Restaurant • Location Preference: in Gauteng

The Facilities Coordinator position is an important role within the Hospitality / Hotel / Restaurant sector, offering meaningful career development and professional growth opportunities.

This role in Hospitality / Hotel / Restaurant offers valuable career progression opportunities aligned with your experience level and professional aspirations.

When applying for this Facilities Coordinator position, ensure your CV highlights: • Relevant experience matching the 3 years requirement • Educational qualifications in line with Others • Specific achievements in the Hospitality / Hotel / Restaurant field • Any certifications or specialized training

The Hospitality / Hotel / Restaurant sector in South Africa continues to show strong demand for skilled professionals. This position represents a valuable opportunity in the current job market.

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Tsebo Facilities Solutions is looking for a Facilities Coordinator to ensure that workplace and facilities management systems, processes, and service standards are effectively implemented, monitored, and maintained in line with contractual requirements. The Facilities Co-ordinator provides operational, administrative, financial, and customer support to ensure efficient delivery of workplace services, cost control, supplier compliance, and a high level of customer satisfaction in accordance with the Master Service Agreement (MSA).

Duties & Responsibilities    

Operational Delivery

Monitor facilities operations and ensure service delivery aligns with contractual requirements. Support budget management activities, including OPEX and CAPEX monitoring. Review and report on monthly budget variances. Ensure purchase requests are supported by quotations and processed according to policy. Match quotations, purchase orders, and invoices within the Infor EAM system. Monitor supplier performance and invoice submission timelines. Ensure all purchases are allocated to the correct cost centres/divisions. Maintain accurate invoicing records and supporting documentation. Produce monthly invoicing templates and submit invoice packs within agreed deadlines. Reconcile supplier payments and ensure continuity of services. Maintain contract documentation and statutory compliance records. Ensure compliance with Quality, Environmental, Health and Safety requirements. Manage landlord compliance documentation and statutory requirements.

Contractual Delivery

Ensure compliance with both client and Tsebo financial policies and control measures. Support budgeting, forecasting, accruals, prepayments and provisions reporting. Maintain accurate financial records and spend tracking against budget. Support procurement activities and subcontractor compliance management. Ensure effective purchase-to-pay controls and goods receipting processes. Provide accurate information for financial reporting and audits. Monitor expenditure and identify cost-saving opportunities. Coordinate annual benchmarking exercises and prepare benchmarking reports. Maintain transparency and audit readiness for all financial activities.

Customer Focus

Deliver a professional, customer-centric facilities management service. Respond to customer requests, queries, and concerns promptly. Escalate unresolved matters appropriately and track them through to resolution. Build and maintain effective relationships with internal and external stakeholders. Support continuous improvement of workplace and facilities processes. Assist clients with facilities-related compliance and operational matters. Manage conflict professionally and constructively.

Reporting

Prepare and distribute monthly operational and financial reports within agreed timelines. Generate Infor EAM reports as required. Maintain accurate records and reporting data for management and client review.

Compliance & Governance

Adhere to Tsebo policies, procedures, and ethical standards. Ensure SHEQ requirements are consistently applied. Maintain confidentiality and data integrity. Take responsibility for personal performance and continuous improvement. Support sustainability and corporate citizenship initiatives.

Skills and Competencies    

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Infor EAM system proficiency. Facilities management processes and standards. Supplier and contractor management. Budgeting and financial administration. Purchase order and invoice management. SLA (Service Level Agreement) management. Helpdesk administration and service coordination. Report writing and presentation skills. Financial and commercial awareness. Analytical and problem-solving skills. Understanding of workplace compliance requirements. Customer service and hospitality principles.

Grade 12 (Matric) – Mandatory. Diploma in Facilities Management, Hospitality Management, or equivalent qualification. Computer Literacy in Microsoft Office Suite. Knowledge of Infor EAM systems. Knowledge of Helpdesk Operations Management.

Minimum 3 years' experience in a facilities management, workplace management, hospitality, or related environment.

Deadline:20th August,2026