General Administrator I Gauteng

Macsteel is actively recruiting for a General Administrator I position in Gauteng. This is an excellent opportunity for professionals in the Administration / Secretarial sector looking to advance their careers.

• Experience Level: 3 years • Educational Background: Others or equivalent • Industry Focus: Administration / Secretarial • Location Preference: in Gauteng

The General Administrator I position is an important role within the Administration / Secretarial sector, offering meaningful career development and professional growth opportunities.

This role in Administration / Secretarial offers valuable career progression opportunities aligned with your experience level and professional aspirations.

When applying for this General Administrator I position, ensure your CV highlights: • Relevant experience matching the 3 years requirement • Educational qualifications in line with Others • Specific achievements in the Administration / Secretarial field • Any certifications or specialized training

The Administration / Secretarial sector in South Africa continues to show strong demand for skilled professionals. This position represents a valuable opportunity in the current job market.

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Job Advert Summary    

Macsteel Fluid Control Gauteng is looking for a detail-orientated General Administrator to join the Mac City team, providing effective administrative and office support across the office, operations, and walk-in visitors. The successful candidate will manage front-of-house reception and switchboard duties, maintain accurate administrative and document control records, and handle a range of financial administration. The role also involves liaising with production, planning, and dispatch teams to ensure customer orders and delivery timelines are met, resolving customer and payables queries, and supporting community projects and sponsorship initiatives.

Minimum Requirements    

National Senior Certificate. SAP, Ariba and K2 programs experience NQF Level 6 Diploma / Advanced Certificate in Office/Sales Administration - Recommended Minimum 3 years’ experience in an Administration role. Strong understanding of Fluid products (valves, pipe, fittings, flanges) and Structural steel essential. Computer literate with the ability to complete reports and maintain documentation.

Duties and Responsibilities    

Deliver professional, responsive and customer-focused reception and switchboard services that create a positive first impression and support effective communication. Manage administrative records in line with document control and retention requirements. Ensure information is accurately captured, retrievable and available to support operational departments. Ordering of office items, such as PPE, groceries and stationery. Creating orders for inspections and stock transfers. Maintains Goods Receipt Notes (GRNs) to provide an accurate record of items received and to facilitate inventory control and supplier invoice processing. Receive supplier invoices from the Purchasing Department. Submit invoices to the Supervisor for review, stamping and approval. Ensure all creditors are approved and sent to payables for payment. Maintain accurate records of invoices, GRNs, and payment documentation. Reconcile and control petty cash. Maintain and process sundry orders for stationery, groceries and office equipment. Process Service Entry Sheets for plant and maintenance orders. Administer cash customer refunds. Process external transport invoices for payment. Receipt branch monthly services and rental invoices. Scan payables documents and ensure all approved invoices are submitted for payment. Resolve queries on outstanding payables documents. Issue branch stationery and groceries. Administer daily banking. Relieve the cashier when required. Accurate administration, recordkeeping and reporting that supports the team's operational plans. Assisting with Community projects and sponsorship requests, such as golf days and local initiatives. Assist the teams with all admin related functions.

Customer & Stakeholder Management

Build and maintain strong relationships with customers. Resolve customer queries, complaints, and service-related issues professionally and efficiently. Ensure high levels of customer satisfaction and retention.

Operational & Commercial Coordination

Liaise with production, planning, and dispatch teams to ensure customer requirements are met. Ensure accurate order specifications and delivery timelines. Follow up on outstanding orders and customer commitments. Resolve operational issues impacting customer service delivery.

Financial Performance

Comply with work rules, standards and methods. Take care to minimise waste. Identify and provide feedback on cost-saving initiatives within area of control.

Compliance, Safety & Quality

Ensure compliance with company policies, procedures, and SHEQ requirements. Adhere to safe working practices and report risks or non-conformances. Maintain high standards of professionalism, ethics, and accountability.