Receiving Manager - Hillcrest KwaZulu-Natal

BRIEF DESCRIPTION:-

The Receiving Operations Lead at Dis-Chem Pharmacies in Hillcrest is responsible for overseeing the precise acceptance of incoming shipments and ensuring seamless integration into the store’s inventory. Key responsibilities include verifying and recording goods receipts, managing returns, and ensuring adherence to company policies and SOPs. Essential requirements include a Grade 12/Matric, 3 years of retail receiving experience, proficiency in MS Office, and the ability to work flexible retail hours.

Job Title: Receiving Operations Lead - Hillcrest

Company: Dis-Chem Pharmacies

Description

Dis-Chem Pharmacies is seeking a Receiving Operations Lead for their Hillcrest store. Your role will involve overseeing the precise acceptance of incoming shipments at the branch and ensuring the seamless integration of goods into the store’s inventory.

Minimum Requirements

Essential

• Grade 12 / Matric • Minimum of 3 years’ experience in retail receiving • Proficient in MS Office • Ability to work flexible retail hours

Advantageous

• 2 years of experience in managing a team of at least 6 staff members • Familiarity with SAP systems

Responsibilities

• Ensure adherence of the receiving department to company policies and SOPs by: - Accurately verifying, scanning, and recording physical goods receipts - Receiving all warehouse goods and invoices - Preventing and returning unordered or damaged goods, and completing credit notes for non-acceptance

• Verify and check deliveries and invoices for consistency: - Confirm that delivered goods match the invoiced quantities, variants, and condition - Ensure deliveries are intended for the store and that delivery notes and invoice details match - Dispatch all returns to suppliers as per company policy and SOPs - Prepare and log warehouse claims on the warehouse claims system - Maintain a steady flow of stock receipts, ensuring daily reception and prompt dispatch to the store floor - Process all supplier returns in compliance with company SOPs - Ensure the SL02 returns to vendor inventory list and ME2L open return orders are in agreement with the physical goods to be returned - Follow up with supplier representatives to expedite the upliftment of supplier returns

• Oversee and manage the return policy, including credit notes, supplier returns, warehouse credits, and monthly vendor return lists

• Accurately create and capture purchase orders for the store on SAP • Record all goods on warehouse invoices • Verify and check invoices accurately • Capture (MIRA) all invoices that have been received in line with operating policies • Ensure effective document flow, including capturing and filing • Prepare invoice packs for head office submission as per the prescribed format • Execute the warehouse credits process in accordance with company procedures • Ensure all physical controls over the goods receiving area are operational • Support the Assistant and Store Manager in maintaining an orderly storeroom • Prevent unauthorised access to the store via the receiving area • Manage and control high-risk stock • Mentor and train Receiving/Capturing Clerks and Store Men to meet company standards and continually improve • Ensure correct staff scheduling • Conduct performance management, staff development, and training plans

Competencies

Essential

• Knowledge of receiving operational procedures and administration • Proficiency in the English language • Basic financial skills (GP, mark-up, VAT, etc.) • Effective interaction with suppliers, management, reps, and staff • Strong analytical skills • Effective time management • Deadline-oriented

Advantageous

• Operation of the stock rotating system • Basic accounting knowledge • Leadership capabilities • Bilingual proficiency

Special conditions of employment

• Ability to work flexible retail hours • Physically fit to lift and move heavy boxes (+ 20kg) • Valid driver’s license and reliable personal transport • South African citizen • Clear credit and criminal records

Remuneration and benefits

• Market-related salary • Medical aid • Provident fund • Staff account

Closing Date: 29 October 2026