Team Administrator (Programmes) Gauteng

Development Bank of Southern Africa (DBSA) is actively recruiting for a Team Administrator (Programmes) position in Gauteng. This is an excellent opportunity for professionals in the Administration / Secretarial sector looking to advance their careers.

• Experience Level: 5 years • Educational Background: Bachelor or equivalent • Industry Focus: Administration / Secretarial • Location Preference: in Gauteng

The Team Administrator (Programmes) position is an important role within the Administration / Secretarial sector, offering meaningful career development and professional growth opportunities.

This role in Administration / Secretarial offers valuable career progression opportunities aligned with your experience level and professional aspirations.

When applying for this Team Administrator (Programmes) position, ensure your CV highlights: • Relevant experience matching the 5 years requirement • Educational qualifications in line with Bachelor • Specific achievements in the Administration / Secretarial field • Any certifications or specialized training

The Administration / Secretarial sector in South Africa continues to show strong demand for skilled professionals. This position represents a valuable opportunity in the current job market.

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Provide end-to-end administrative support, consolidate reports and maintain the records management system for the unit. 

Key Responsibilities    

General Administration

Manage day-to-day administrative activities Manage diaries and arrange meetings Organise refreshments when required for meetings Make logistics arrangements for internal and external engagements Take minutes, distribute for inputs and follow up on actions required  Perform administrative duties including typing and editing of reports, confidential correspondence and general documentation, filling, faxing, photocopying, and administrative work. Perform secretariat functions for the internal committees that are part of the unit structures, ensuring compliance with governance prescripts. Draft, format, and proofread correspondence, reports, presentations, and other documents. Coordinate and assist in the preparation of cluster/unit submissions to the board, business review, management committees, and ad-hoc resolutions from division-specific committees (secretariat). Administer the local and international travelling arrangements and the processing of claims for the units. Attend to general queries made to the Head and team members, answer and screen incoming calls. Support ongoing team projects by updating trackers, following up on deadlines, and organising documentation. Administer procurement processes and facilitate the submission and processing of invoices and claims. Coordinate, collate and assist in the preparation of reports and presentations for unit submissions. Coordinate internal audit and monitoring activities, including periodic review of the division and units. Manage office supplies, stationery, and equipment, ensuring stock availability. Collaborate with the events unit to coordinate plans for external stakeholders’ events. Assist with processing invoices, purchase orders, travel requests, and claims.

Reporting and Database Administration

Assist in the coordination/preparation and alignment of unit/s balanced scorecard (BSC), and track and monitor plans to provide reports to the team. Coordinate the preparation of the divisional/unit budgets and monitor the spending together with the budget owner. Undertake project management tasks and provide project administration support on allocated projects. Prepare and present reports concerning activities, expenses, budgets and other items affecting the division/unit. Develop and maintain an advanced record-keeping (manual/electronic) and filing system to ensure an updated central repository and database for unit documents. Coordinate service providers’ database administration to ensure a central repository of information on service providers. Maintain updated contact lists, distribution lists, and team databases. Undertake other administrative duties as assigned, from time to time.

Timeous and efficient team administration support. Quality of presentations and reports. Management of budget, including operational expenses. Documents generated accurately. Minimal errors with regard to administration. Effective record-keeping management and retrieval systems.

Expertise & Technical Competencies    

Minimum Requirements

Bachelor’s Degree in Office Administration, Project Management or Business Administration.

Desirable Requirements

Postgraduate Degree in Business Administration, Monitoring & Evaluation or Project Management.

Minimum Experience

A minimum of 5 years’ experience in providing administrative support to Teams. Experience in communicating (verbal and written) and drafting reports and presentations for Executives and Board level. Experience in coordinating, consolidating and tracking cross-functional projects and stakeholder engagements. High proficiency with Microsoft Office (MS-Word, MS Excel (at an advanced level of proficiency), MS PowerPoint, MS Outlook). Advanced SAP system experience.

Desirable Experience

Experience in the banking and/or financial services sector. Some experience in Climate and Environmental space