Mascor: Creditors Clerk KwaZulu-Natal

Invoice Processing and Creditors Administration

Receive, verify, code and process supplier, administration and internal invoices accurately and within agreed deadlines. Confirm that invoices are valid, correctly authorised and supported by the required documentation. Allocate transactions to the correct supplier, general ledger account, cost centre and business entity. Follow up with branches and suppliers regarding missing or outstanding invoices, statements, credit notes and supporting documents. Maintain complete, accurate and orderly electronic or physical creditors records.

Reconciliations and Month-End

Reconcile each supplier statement to the creditors ledger monthly and investigate all reconciling items. Reconcile internal accounts between Mascor, Fuel and FuelCo and resolve discrepancies promptly. Prepare and process journals, transfer journals and contras on the applicable accounting systems. Review creditor balances and outstanding items to support accurate and timely month-end close. Retain reconciliations and supporting documentation for management review and audit purposes.

Payments and Banking Preparation

Prepare accurate payment runs for Fuel, FuelCo, Equip SA, Dalton Toyota, Greytown Toyota and other assigned entities. Verify supplier details, approved invoices, payment terms and amounts before submitting payment batches for authorisation. Prepare CSV payment files for upload to the bank in accordance with approved controls and cut-off times. Ensure that suppliers are paid accurately and timeously and distribute remittance advice where required. Support the prevention of duplicate, unauthorised or incorrect payments by applying established financial controls.

Transaction Review and Allocations

Review E-Wallet transactions for Fuel, FuelCo, Dalton Toyota, Greytown Toyota and Head Office. Check credit card allocations and ensure that transactions are supported and allocated correctly. Process other required invoices and finance transactions for assigned entities. Identify unusual or incomplete transactions and escalate them to the appropriate manager.

Supplier and Stakeholder Management

Act as a professional point of contact for supplier, branch and internal stakeholder queries. Investigate and resolve invoice, statement, allocation and payment queries within agreed turnaround times. Communicate clearly and timeously regarding outstanding information, disputed items and payment status. Maintain constructive working relationships and uphold the company’s reputation in all interactions.

Compliance and General Administration

Comply with company policies, delegated authority levels, financial controls, applicable laws and regulations, occupational health and safety requirements and relevant franchise requirements. Protect confidential financial and supplier information and maintain appropriate records. Provide documentation and information for internal and external audits when requested. Perform reasonable ad hoc finance and administrative duties as assigned.

Minimum Requirements

Grade 12 / National Senior Certificate, preferably with Accounting or Mathematics. A certificate or diploma in Accounting, Bookkeeping, Finance or a related field is advantageous. At least two years’ relevant experience in a creditor, accounts payable or finance administration role is preferred. Practical experience in high-volume invoice processing, supplier reconciliations and payment preparation. Proficiency in Microsoft Excel and accounting or ERP systems; experience with Equip SA and Kerridge is advantageous. Working knowledge of basic bookkeeping principles, creditor controls and financial documentation.

High numerical accuracy and attention to detail. Strong planning, organisation and record-keeping skills. Ability to prioritise, meet deadlines and work effectively under pressure. Analytical thinking and practical problem-solving ability. Clear, professional written and verbal communication. Integrity, confidentiality, accountability and reliability. Ability to work independently and collaborate across branches and departments. Customer- and supplier-service orientation.