BRIEF DESCRIPTION:-
The Senior Contracts Administrator role at Tsebo Facilities Solutions involves overseeing procurement, contract governance, financial control, and administrative processes at Sun City Resort. The main responsibilities include managing administrative staff, ensuring procurement policies are followed, overseeing financial management, and ensuring compliance with SHEQ standards and ISO certifications. The ideal candidate should have at least five years of relevant experience in contract administration, procurement, and supplier management.
**Job Title: Senior Contracts Administrator**
**Company: Tsebo Solution**
Tsebo Facilities Solutions is currently seeking a dedicated Senior Contracts Administrator to oversee and direct the Contracts Administration function. This role involves delivering robust oversight in procurement, supplier management, contract governance, reporting, financial control, and administrative processes. The ideal candidate will ensure adherence to both company and client standards while managing Contracts Coordinators and fostering operational excellence at Sun City Resort.
**Duties & Responsibilities**
**Leadership & People Management**
- Provide supervision, guidance, and support to on-site administrative staff. - Allocate work, monitor performance, and confirm that service delivery fulfills contractual requirements. - Oversee attendance, manage overtime submissions, and handle PRP clocking records. - Assign tasks efficiently and monitor their completion. - Offer administrative support to both Tsebo Facilities Solutions and Sun City Resort management teams. - Foster a culture of accountability, professionalism, and superior customer service.
**Procurement & Contract Administration**
- Administer procurement processes and manage associated documentation. - Regularly update and monitor: - Purchase Request Control Sheets - IFS/INFOR EAM systems - Open Purchase Order Reports - Receipted Not Invoiced Reports - CAPEX Control Sheets - Ensure procurement policies and procedures are strictly adhered to. - Support supplier management and uphold contract compliance. - Escalate critical issues and contractual risks to management. - Review the quality and accuracy of administrative outputs. - Guarantee transparent expenditure management and financial governance. - Maintain a clean, organized, and efficient administrative environment.
**Financial Management**
- Ensure timely and accurate invoicing processes. - Monitor supplier compliance with invoicing and service documentation requirements. - Support budget monitoring and expenditure tracking. - Assist with asset registration and warranty administration. - Ensure costs are allocated to the correct divisions and cost centers. - Manage adherence to invoicing deadlines and financial cut-off dates. - Communicate and enforce contractual terms and payment conditions with suppliers. - Identify and escalate financial risks to management for action.
**Training & Development**
- Conduct training needs analyses when required. - Assess employee performance and identify development opportunities. - Facilitate on-the-job and off-the-job training. - Promote continuous improvement and a pride in quality work. - Support the development of administrative and operational competencies within the team.
**Reporting & Continuous Improvement**
- Prepare management reports accurately and within required timeframes. - Maintain all operational control sheets and reporting tools. - Monitor performance indicators and administrative controls. - Ensure precise record keeping and documentation management. - Identify process improvement opportunities to enhance operational efficiency.
**SHEQ Compliance & ISO Standards**
- Comply with all Tsebo Safety, Health, Environmental, and Quality (SHEQ) requirements. - Support the implementation of ISO 9001, ISO 14001, and ISO 45001 standards. - Promote safe working practices and compliance across the team. - Ensure adherence to company policies, procedures, and regulatory requirements.
**Ad Hoc Responsibilities**
- Undertake any reasonable duties requested by Sun City management, the Operations Manager, or the Site Engineering Manager. - Provide administrative and operational support as required by the business.
**Skills and Competencies**
- Contract Administration and Governance - Supply Chain Management - Procurement Processes - Supplier Relationship Management - Financial Administration and Cost Control - SLA Management - Facilities Management Practices - SHEQ and ISO Compliance - Reporting and Data Analysis - INFOR EAM / IFS Systems - Microsoft Office Suite - Report Writing - Stakeholder Management - Problem Solving and Analytical Thinking
**Qualification**
- Grade 12 (Matric). - Valid driver's license and own reliable transport. - Proficiency in Microsoft Office applications. - Diploma or Degree in: - Supply Chain Management - Procurement - Finance - Business Management - Related field
**Experience Requirements**
- Minimum 5 years’ relevant experience in: - Contract Administration - Procurement - Supplier Management - Budget and Financial Control - Facilities Management - Minimum 2 years’ supervisory experience. - Experience within facilities management, hospitality, or service-related environments is advantageous.
**Deadline: 22nd October, 2026**
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Note: Only shortlisted candidates are contacted.
