Procurement Administrator (Master Data & Document Compliance) Johannesburg

📌 OPPORTUNITY OVERVIEW:-Empact Group is actively recruiting for a Procurement Administrator (Master Data & Document Compliance) position in Johannesburg. This is an excellent opportunity for professionals in the Procurement / Store / Keeping / Supply / Chain sector looking to advance their careers.

🎯 IDEAL CANDIDATE PROFILE:-We are seeking talented individuals with the following profile:• Experience Level: 2 years • Educational Background: Matric or equivalent• Industry Focus: Procurement / Store / Keeping / Supply / Chain• Location Preference: in Johannesburg

💼 WHY THIS ROLE MATTERS:-The Procurement Administrator (Master Data & Document Compliance) position is an important role within the Procurement / Store / Keeping / Supply / Chain sector, offering meaningful career development and professional growth opportunities.

📈 CAREER DEVELOPMENT INSIGHTS:-This role in Procurement / Store / Keeping / Supply / Chain offers valuable career progression opportunities aligned with your experience level and professional aspirations.

📋 APPLICATION GUIDANCE:-When applying for this Procurement Administrator (Master Data & Document Compliance) position, ensure your CV highlights:• Relevant experience matching the 2 years requirement• Educational qualifications in line with Matric• Specific achievements in the Procurement / Store / Keeping / Supply / Chain field• Any certifications or specialized training

🌍 SOUTH AFRICA JOB MARKET CONTEXT:-The Procurement / Store / Keeping / Supply / Chain sector in South Africa continues to show strong demand for skilled professionals. This position represents a valuable opportunity in the current job market.

Job Title: Procurement Administrator (Master Data & Compliance Management) Company: Empact Group

Salary: Market Related Job Type: Permanent Sectors: Hospitality Management Reference: 207476

Vacancy Details

Employer: Empact Group

Procurement Administrator (Master Data & Compliance Management)

Main purpose of the job

The main objective of this position is to oversee the accuracy, integrity, and compliance of procurement master data, while managing document workflows to facilitate smooth procurement operations. The role includes three primary areas: Master Data Management, Document Compliance, and Process Support & Quality Assurance.

Desirable Education and experience required

Matric qualification, though a relevant Finance/Procurement qualification would be beneficial. At least 2 years of experience in a Finance/Procurement role within a corporate environment. Proficiency in MS Office, including intermediate-level skills in Excel. At least 2 years of experience with SAP and familiarity with other relevant ERP systems is advantageous. A stakeholder-focused approach and proactive problem-solving abilities are essential. Ability to quickly analyze and manipulate large quantities of financial data, identifying key significant matters. Ability to work under pressure in a deadline-driven environment.

Knowledge, Skills, and Competencies required:

Good numeric and administrative skills. Attention to detail and methodical approach. Strong time management skills. Ability to work well in a team and thrive in high-pressure environments. Excellent communication skills. Good phone etiquette and interpersonal skills.

Key Responsibilities

Master Data Management

Maintain and validate procurement master data (vendors, materials, pricing, contracts) within ERP/SAP or procurement systems. Accurately and timely execute master data creation, changes, and deletions. Process a high volume of daily transactions and prioritize data entry requests. Ensure data accuracy, completeness, and consistency across procurement databases. Implement data governance best practices and standardization procedures. Conduct regular audits to identify and correct data errors. Analyze and correct data anomalies by comparing system records with source documents. Collaborate with Finance, Procurement, Operations, and other departments to resolve data discrepancies. Assist departments in solving master data-related process issues. Track requests from receipt to completion. Prepare files for mass updates and ensure efficient processing. Participate in process improvements to enhance data accuracy and efficiency. Follow through on tasks with initiative and accountability. Handle ad-hoc activities as required.

Document Compliance

Manage procurement-related documents (agreements, NDAs, certificates, compliance forms) in a centralized repository. Add, update, and remove files as necessary, ensuring proper record-keeping. Modify or improve filing systems for better efficiency. Ensure all documents comply with legal, regulatory, and company policies (e.g., General Data Protection Regulations (GDPR); Personal Information Act (POPIA)). Verify supplier documentation during onboarding (tax compliance, public liability insurance, letter of good standing, B_BBEE, certifications). B_BBEE Management – Track and monitor supporting evidence of Supplier & Enterprise Development. Monitor contract expirations, renewals, and compliance deadlines. Support internal and external audits by providing accurate documentation. Work with business partners to ensure submissions meet internal audit requirements. Proofread documents to maintain high accuracy and professionalism. Photocopy, scan, and file administrative documents. Gather and verify information via phone, email, or in-person. Input data accurately and efficiently into internal systems. Maintain an excellent telephone manner and professional correspondence. Work effectively under pressure with strong attention to detail. Handle ad-hoc tasks as required.

Process Support & Quality Assurance

Conduct front-end analysis of requests to prevent errors and ensure adherence to policies. Optimize data quality to enhance procurement efficiency. Participate in process improvements to enhance data accuracy and efficiency.