Administrative Coordinator Cape Winelands

📌 OPPORTUNITY OVERVIEW:-Helderberg Personnel cc is actively recruiting for a Administrative Coordinator position in Cape Winelands. This is an excellent opportunity for professionals in the Administration / Secretarial sector looking to advance their careers.

🎯 IDEAL CANDIDATE PROFILE:-We are seeking talented individuals with the following profile:• Experience Level: 2 - 3 years • Educational Background: Others or equivalent• Industry Focus: Administration / Secretarial• Location Preference: in Cape Winelands

💼 WHY THIS ROLE MATTERS:-The Administrative Coordinator position is an important role within the Administration / Secretarial sector, offering meaningful career development and professional growth opportunities.

📈 CAREER DEVELOPMENT INSIGHTS:-At the 2-3 year mark in Administration / Secretarial, you can leverage your foundational knowledge to take on more complex responsibilities and leadership opportunities.

📋 APPLICATION GUIDANCE:-When applying for this Administrative Coordinator position, ensure your CV highlights:• Relevant experience matching the 2 - 3 years requirement• Educational qualifications in line with Others• Specific achievements in the Administration / Secretarial field• Any certifications or specialized training

🌍 SOUTH AFRICA JOB MARKET CONTEXT:-The Administration / Secretarial sector in South Africa continues to show strong demand for skilled professionals. This position represents a valuable opportunity in the current job market.

Job Title: Administrative Coordinator Company: Helderberg Personnel cc

Salary: Market Related

Position Type: Permanent

Sectors: Admin Logistics Finance

Reference: SW006650/JM

Job Vacancy

Employer: Helderberg Personnel cc

Our client, a prominent agricultural company, is looking to hire an Administrative Coordinator who has 2–3 years of relevant experience in administrative or financial roles. A tertiary qualification in a related field is considered a plus.

Experience and Qualifications

• Minimum of 2–3 years’ experience in administrative, finance, or related roles. - A relevant tertiary qualification is advantageous.

Key Responsibilities

1. **Invoicing and Financial Administration** - Prepare, process, and file invoices and all supporting documentation. - Distribute invoices to clients via email or post. - Process transfers between Marketers and Traders. - Prepare and issue credit notes as needed. - Maintain and update export and URC reports. - Process Foreign Exchange Contract (FEC) allocations. - Respond to and resolve debtor queries.


2. **Warehouse Administration** - Arrange and book loads as required. - Manage Proof of Delivery (POD) documentation and ensure accurate system entries. - Monitor and maintain inventory records. - Compile and submit weekly warehouse reports.


3. **Inventory Management** - Prepare and maintain inventory reports. - Reconcile physical warehouse stock against recorded inventory balances. - Process stock adjustment requests and address discrepancies. - Coordinate and assist with annual stock counts and verification procedures.


4. **Logistics Administration** - Confirm load bookings and ensure accurate load documentation. - Track deliveries and monitor transport progress. - Process and follow up on transport claims. - Investigate and resolve transport invoice queries. - Review and monitor the debtors list, following up on outstanding items where necessary.


5. **General Administration and Support** - Monitor and maintain office and operational supplies. - Ensure monthly commission calculations are verified and completed within deadlines. - Assist with the finalization of contracts and related documentation. - Conduct reconciliations every six months. - Attend to routine queries and complaints promptly and professionally.