Site Administration Manager Johannesburg

📌 OPPORTUNITY OVERVIEW:-Stefanutti Stocks is actively recruiting for a Site Administration Manager position in Johannesburg. This is an excellent opportunity for professionals in the Building / Construction sector looking to advance their careers.

🎯 IDEAL CANDIDATE PROFILE:-We are seeking talented individuals with the following profile:• Experience Level: 10 years • Educational Background: Matric or equivalent• Industry Focus: Building / Construction• Location Preference: in Johannesburg

💼 WHY THIS ROLE MATTERS:-The Site Administration Manager position is an important role within the Building / Construction sector, offering meaningful career development and professional growth opportunities.

📈 CAREER DEVELOPMENT INSIGHTS:-This role in Building / Construction offers valuable career progression opportunities aligned with your experience level and professional aspirations.

📋 APPLICATION GUIDANCE:-When applying for this Site Administration Manager position, ensure your CV highlights:• Relevant experience matching the 10 years requirement• Educational qualifications in line with Matric• Specific achievements in the Building / Construction field• Any certifications or specialized training

🌍 SOUTH AFRICA JOB MARKET CONTEXT:-The Building / Construction sector in South Africa continues to show strong demand for skilled professionals. This position represents a valuable opportunity in the current job market.

Job Title: Site Administration Manager Company: Stefanutti Stocks

Salary: Market Related

Job Type: Contract

Sectors: Admin, Engineering

Reference: 207282

Vacancy Details

Employer: Stefanutti Stocks Inland

Stefanutti Stocks Inland is currently seeking a seasoned and highly organized Site Administration Manager to join our project team for an extensive Multi-Disciplinary Construction Project in Gauteng.

Key Responsibilities

Site Administration Management

Overall responsibility for the effective management of site administration functions is required. Establish and maintain efficient site administrative processes, systems, and controls. Manage the flow of administrative information between site departments and project management. Ensure project administrative records are accurate, complete, and maintained appropriately. Develop and maintain project trackers, registers, and reporting schedules. Ensure administrative deadlines and project reporting requirements are consistently achieved. Act as the central administrative coordination point for the project as needed.

Administration Team Management

Supervise and coordinate the site administration team. Allocate work, monitor administrative workloads and priorities. Set clear responsibilities, deadlines, and performance expectations. Provide guidance and support to administrative personnel. Ensure adequate administrative coverage across the project. Promote a professional, service-oriented, and collaborative working environment. Identify administrative process improvements and implement practical solutions.

Personnel & Workforce Administration

Coordinate site personnel administration and records. Maintain accurate manpower and personnel information. Assist with new starter and mobilisation administration. Coordinate site documentation requirements for employees and contractors. Monitor and maintain employee and contractor information as required. Coordinate employee movement and demobilisation documentation. Assist with project manpower reports and headcount information. Maintain confidentiality of employee and project information.

Time & Attendance Administration

Oversee the administration and submission of site timesheets. Coordinate time and attendance information with supervisors and management. Monitor the timely submission of working hours, overtime, and other relevant information. Identify discrepancies and coordinate corrections prior to submission. Liaise with HR and Payroll regarding attendance-related information and queries. Ensure accurate records are maintained for audit and project purposes.

Document & Records Coordination

Ensure site administrative documentation is appropriately controlled, filed, and retrievable. Maintain structured electronic and hard-copy filing systems. Coordinate administrative document registers and trackers. Ensure confidentiality and controlled access to sensitive project information. Support project teams in collating documentation for audits, reviews, and reporting. Work closely with formal Document Control personnel where such functions are separately established.

Procurement & Commercial Administration Support

Provide administrative support for project purchasing and procurement activities. Coordinate purchase requisitions, orders, delivery documentation, and supporting records where applicable. Liaise with Procurement, Commercial, and Finance teams regarding administrative requirements. Maintain supplier and service provider administrative records. Assist with invoice tracking and supporting documentation. Follow up on outstanding administrative information from suppliers and internal departments. Support project cost-control processes through accurate recordkeeping and reporting.

Meetings & Project Reporting

Coordinate project meetings, meeting rooms, and administrative arrangements. Prepare agendas, meeting packs, and supporting documentation where required. Ensure minutes and action registers are maintained for relevant meetings. Follow up on outstanding administrative actions. Compile routine weekly and monthly project administration reports. Maintain dashboards, trackers, and management information. Assist management with presentations, reports, and project correspondence.

Site Services & General Project Support

Coordinate closely with the Facility Manager, HR, H&S, Security, Commercial, Procurement, and Construction teams to support smooth project operations. Assist with office and administrative requirements for project personnel. Coordinate stationery, office consumables, and general administrative resources. Support visitor and meeting arrangements where required. Assist with mobilisation and demobilisation administration as the project progresses. Coordinate ad hoc administrative requirements for Project Management.

Compliance & Audit Readiness

Ensure administrative processes comply with company procedures and project requirements. Maintain accurate records and supporting evidence for internal and external audits. Assist departments in preparing administrative information for compliance reviews. Monitor document completeness and escalate outstanding information. Ensure project administration remains audit-ready throughout the project lifecycle.

Qualifications

Grade 12 / Matric

Relevant tertiary qualification in Business Administration, Office Management, Project Administration, Management, or a related field is advantageous.

Experience

Minimum 10 years’ relevant administrative experience, preferably within the construction, engineering, infrastructure, or project environment. At least 5 years’ experience in a senior or supervisory site administration role is advantageous. Experience on Buildsmart is advantageous. Previous experience working on a large-scale construction project is highly desirable. Proven experience supervising and coordinating an administrative team. Strong understanding of construction site administration and project support requirements. Experience with timesheets, site personnel records, reporting, procurement administration, document control, and general site administration. Strong computer literacy, particularly Microsoft Excel, Word, PowerPoint, and Outlook. Strong Excel skills and the ability to manage complex trackers, schedules, and reports. Excellent written and verbal communication skills. Strong attention to detail and document control discipline. Ability to work under pressure and meet strict project deadlines.