ENVIRONMENTOur client is a leading industrial IoT company in South Africa, specializing in AI-enhanced solutions for digital productivity, workplace safety, and employee healthcare. They are seeking a versatile and detail-oriented Accounts Payable Clerk to join their lean finance team in a half-day capacity. The successful candidate will handle end-to-end supplier invoicing, reconciliations, and follow-ups, leveraging their integrated systems (Xero, inventory management system, and ApprovalMax). This position offers an opportunity to make an immediate impact in a supportive team while contributing to their operational scalability. This position is based at their Head Office in Somerset West, reporting to the Head of Finance.
DUTIESAccounts Payable (AP):
Process supplier invoices and credit card receipts, including verification against purchase orders (POs) and delivery notes where applicable. Handle stock supplier bills integrated from the inventory management system, ensuring accurate coding and posting in Xero. Execute payments via batch processing or EFT, post-ApprovalMax approval, and maintain vendor relationships. Perform bi-monthly creditor reconciliations, identifying variances and resolving queries with suppliers. Manage the new vendor vetting process.
General DutiesSupport month-end close by preparing accruals, and reconciliations to aid the accountant. Maintain accurate records in Xero, ensuring audit-ready trails and SARS compliance (e.g., VAT handling). Assist with ad-hoc finance tasks, such as query resolution and process improvements, in a small-team environment. Contribute to system enhancements where applicable. Ad hoc tasks as needed.
REQUIREMENTSMatric/Grade 12 with a relevant qualification (e.g., Diploma/Certificate in Accounting/Bookkeeping).
Desired Experience3-5 years in AP roles, ideally in engineering/manufacturing or project-based industries. Proficiency in Xero (essential), ApprovalMax, and Microsoft Office (MS Outlook, Excel). Familiarity with automation tools for OCR/invoice processing is a plus.
ATTRIBUTESStrong attention to detail Excellent communication (vendor-facing) Passionate about people and their development Ability to thrive in a fast-paced, dual-role setup Strong problem solving and analytical skills Diligent and firm, with high ethical standards Numerically astute Proactive approach to collections Technical aptitude and ability to learn software programs
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