Duties/Pligte
Managing the day-to-day administration and office operations of Transport Services. Providing executive and personal assistant support to the Director, including diary management, travel arrangements, correspondence, meeting coordination, and document preparation. Coordinating transport bookings and scheduling for students, staff, events, and stakeholders. Managing departmental meetings, agendas, minutes, and administrative processes. Maintaining accurate records, reports, transport schedules, invoices, compliance documentation, and operational information. Supporting personnel administration, including leave administration, onboarding processes, staff records, organograms, and internal communications. Assisting with transport-related enquiries and serving as a key administrative point of contact. Supporting compliance, risk management, and policy implementation within the Department. Maintaining transport databases, scheduling systems, and electronic records while ensuring compliance with data protection requirements. Always providing professional customer service and stakeholder communication.
Job Requirements/Pos Vereistes
A National Diploma in Office Administration, Transport Management, Logistics, Business Administration, or a related field. At least three years' administrative experience. Experience within a transport, logistics, fleet management, or service delivery environment. Advanced computer literacy, including MS Office applications. Strong administrative, organisational, and record-keeping skills. Excellent verbal and written communication skills in English and Afrikaans. Strong customer service and stakeholder engagement skills. Good planning, coordination, and time management abilities. Basic understanding of financial and procurement processes. Numerical accuracy and attention to detail. Recommendation/Aanbeveling
Preference may be given to candidates withKnowledge of procurement and financial administration processes will be beneficial. Experience within a higher education institution. Knowledge of transport regulations and transport administration. Knowledge of university systems and procedures. Exposure to fleet administration and transport operations. Experience supporting senior management in a personal assistant or executive support capacity. A valid Code B driver's licence.
Closing Date 14-Aug-2026
How To Apply
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Note: Only shortlisted candidates are contacted.
