DOCUMENT CONTROLLER AND EXPEDITOR Gauteng

📌 OPPORTUNITY OVERVIEW:-Ligpos (Pty) Ltd is actively recruiting for a DOCUMENT CONTROLLER AND EXPEDITOR position in Gauteng. This is an excellent opportunity for professionals in the Administration / Secretarial sector looking to advance their careers.

🎯 IDEAL CANDIDATE PROFILE:-We are seeking talented individuals with the following profile:• Experience Level: 1 - 4 years • Educational Background: Matric or equivalent• Industry Focus: Administration / Secretarial• Location Preference: in Gauteng

💼 WHY THIS ROLE MATTERS:-The DOCUMENT CONTROLLER AND EXPEDITOR position is an important role within the Administration / Secretarial sector, offering meaningful career development and professional growth opportunities.

📈 CAREER DEVELOPMENT INSIGHTS:-This role in Administration / Secretarial offers valuable career progression opportunities aligned with your experience level and professional aspirations.

📋 APPLICATION GUIDANCE:-When applying for this DOCUMENT CONTROLLER AND EXPEDITOR position, ensure your CV highlights:• Relevant experience matching the 1 - 4 years requirement• Educational qualifications in line with Matric• Specific achievements in the Administration / Secretarial field• Any certifications or specialized training

🌍 SOUTH AFRICA JOB MARKET CONTEXT:-The Administration / Secretarial sector in South Africa continues to show strong demand for skilled professionals. This position represents a valuable opportunity in the current job market.

🌟 POSITION: DOCUMENT CONTROLLER & EXPEDITOR 🌟 Ligpos Employment Agency seeks highly skilled professionals to apply for a critical role within their client's project office.

📌 ROLE SUMMARY Job Title: Document Controller and Expeditor Work Environment: Project Office - Project Management Job Grade: B4 Compensation: Market-Related (Typical Range: R180,000 - R360,000 per annum)

📝 ROLE DESCRIPTION The principal function of this role is to ensure all project documentation is meticulously managed and controlled, maintaining accuracy and regulatory compliance. You will oversee the distribution and processing of project materials, drawings, manuals, and document control registers. Furthermore, you will provide vital administrative support to project managers and teams, facilitating smooth task execution and timely project completion.

🔑 KEY RESPONSIBILITIES 1. Documentation Management: Generate, organize, and maintain project documentation (plans, schedules, status reports, drawings, manuals) in accordance with industry standards. 2. Expediting: Monitor and manage the delivery of project materials and documentation, swiftly resolving any delivery or processing issues. 3. Communication & Meetings: Enhance team communication, coordinate project meetings, draft agendas, maintain minutes, and disseminate summaries. 4. Task & Budget Tracking: Monitor project tasks and milestones, ensure timely completion, and assist in budget and expense monitoring. 5. Quality Assurance & SHERQ: Review project deliverables for quality compliance and adherence to safety, health, environmental, and quality (SHERQ) regulations. 6. Reporting & Risk Management: Produce regular status reports, identify potential risks, and contribute to risk mitigation strategies.

🎯 REQUIREMENTS & QUALIFICATIONS Education: High School Diploma or equivalent. A bachelor's degree in Project Management, Engineering, Business Administration, or a recognized professional certification in Project Management/Business Administration is preferred. Experience: Prior experience as a Document Controller, Project Administrator, Project Coordinator, or similar role is highly desirable. Knowledge: Proficiency in Document Management Systems (DMS), document control principles, and basic project management methodologies. Computer Skills: Proficient in Microsoft Office applications (Word, Excel, PowerPoint) and project management software. Core Competencies: Strong attention to detail, exceptional organizational and time management skills, effective communication, and adaptability.

📲 APPLICATION PROCESS Applications are submitted ONLINE ONLY. Please refrain from submitting CVs via email or WhatsApp. Kindly note that if you do not receive a response within four weeks, your application will be considered unsuccessful.