F&B Admin Assistant Western Cape

Main Purpose of the Job

The F&B Admin Assistant is responsible for the timely and effective handling of F&B orders, invoicing and related queries. This will include the sorting, recording, checking, and co-ordination of orders and the processing of related invoices to be processed for the F&B department and outlets, efficiently and accurately, in line with Company policy and regulations. The role will also be required to perform general office support in the F&B offices including responding to incoming calls and emails, restaurant reservations received by the department; distribution of documentation to staff across the department as required, and other general admin support such as copying, scanning, and similar activities.

Minimum requirements (Education and Experience)

Grade 12 

Minimum job related experience

Previous experience in a administrator role is preferred  Experience working with IFS is essential Work conditions and special requirements  Ability to work shifts that meet operational requirements Physically able to move operating equipment  Have an open attitude to perform similar functions in alternative outlets due to operational requirements

Core behavioural competencies 

Collecting information (sourcing, checking, documenting) Organising & Coordinating Resources  Assuring Quality Dealing with customers Following procedures Managing deadlines  Responding with urgency  Connecting and relating (including handling of conflict situations) 

Written and verbal communication skills Proficient computer literacy (MS Office, IFS) Basic invoicing processes  Data capture Telephone skills  Time management  Multitasking  Clerical administration