Job PurposeTo support the Procurement Department in executing procurement-related tasks, managing supplier relationships, and ensuring smooth operational processes. The role requires strong organizational skills, attention to detail, and the ability to manage multiple responsibilities efficiently.
Key ResponsibilitiesFinancial & Data Management
Capture and maintain the department’s income and distribution matrix (MTD & YTD financials, COI, infractions, complaints).
Administrative Support
Handle correspondence, schedule meetings, and manage incoming calls. Maintain organized filing systems and ensure documentation is up to date. Assist with general administrative tasks as required by the line manager.
Travel Coordination
Arrange local and international travel bookings (flights, accommodation, car hire). Manage foreign exchange requirements.
Supplier & Vendor Management
Update and maintain supplier files and documentation. Ensure compliance with vendor management system requirements.
Content & Communication
Submit weekly Extranet articles for the Procurement team. Keep the team informed of important updates, especially during travel periods.
Project Support
Assist with ad hoc procurement projects to ensure departmental efficiency. Take ownership of specific procurement-related initiatives (e.g., Cayuga bookings and stock control).
General Duties
Carry out reasonable requests from management. Support company functions and events as needed. Maintain a professional, respectful, and team-oriented attitude.
Key Skills & Competencies
Strong organizational and time management skills Excellent written and verbal communication Attention to detail and accuracy Ability to work independently and as part of a team Proficiency in Microsoft Office and spreadsheet management Vendor and stakeholder relationship management
Experience & Qualifications
Prior experience in administrative or procurement support roles Exposure to financial reconciliation and reporting Studying or completed coursework in Supply Chain Management or related field (advantageous)
Closing Date 21 August 2026
How To Apply
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Click the Apply Now button above.
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Attach your Application letter, updated Curriculum Vitae (CV) and any supporting documents required.
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Use a professional subject line such as Application for "Indicate Position"
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Send your application before the closing date.
Note: Only shortlisted candidates are contacted.
