BRIEF DESCRIPTION:-
The Tender Administrator will provide administrative support to the Supply Chain Management department, coordinating bid committee meetings, preparing minutes, and managing tender-related documentation. Key responsibilities include coordinating meetings, scheduling site inspections, and maintaining accurate records of tender documents. The successful candidate will require a National Diploma in Supply Chain Management or equivalent, and 2 years of experience in Tender Administration.
Job Title: Tender Administrator (2 Years Fixed Term Contract) - Centurion
Company: Civil Aviation Authority (SACAA)
**Job Summary**
We are seeking a highly organized and detail-oriented Tender Administrator to provide administrative support to the Supply Chain Management department for a 2-year fixed-term contract. The successful candidate will be responsible for coordinating and scheduling bid committee meetings, preparing minutes, and managing tender-related documentation.
**Responsibilities**
The Tender Administrator will be responsible for the following key tasks
**Bid Committee Management**
- Coordinate and schedule meetings of the Bid Specification Committee (BSC) and Bid Evaluation Committee (BEC) in accordance with the Supply Chain Management policy, procedures, and regulations. * Prepare and distribute minutes of bid committee meetings in a timely manner. * Schedule pre-bid meetings and invite prospective bidders. * Receive and open bid documents in accordance with established procedures.
**Briefing Sessions and Site Inspections**
- Coordinate and schedule tender briefing sessions and site inspections, ensuring all stakeholders are informed and prepared. * Prepare and distribute minutes of briefing sessions in a timely manner. * Arrange logistics for site inspections, including transportation, and schedule meeting invites with all bidders.
**Tender Closing and Record-Keeping**
- Coordinate and schedule tender closing meetings, ensuring cross-functional teams are present and on time. * Assist the Procurement Manager with recording all bids received. * Maintain accurate and up-to-date records of all tender-related documents.
**SCM Administration**
- Ensure proper filing and storage of tender documents at all times. * Manage the organization and security of tender documents, maintaining a neat and organized digital and physical filing system for active and awarded tenders. * Ensure accurate record-keeping of all tender-related documents.
**Requirements**
**Education**
- Minimum: National Diploma in Supply Chain Management or a relevant equivalent qualification. * Added Advantage: Degree in Supply Chain Management or a relevant equivalent qualification.
**Experience**
- 2 years of experience in Tender Administration, with a strong understanding of supply chain management policies and procedures.
APPLICATION INFORMATION
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Note: Only shortlisted candidates are contacted.
