BRIEF DESCRIPTION:-
The Administrative Coordinator role involves managing contracts, invoicing, loading external invoices, miscellaneous administrative tasks, and inventory management for an established agricultural company. Key responsibilities include cost calculations, contract signing, invoicing management, and inventory verification. A relevant degree and 2-3 years of experience in administrative or financial roles are required.
Job Title: Administrative Coordinator Company: Helderberg Personnel cc
Salary: Market Related Job Type: Permanent Sectors: Admin Finance Reference: SW006287/JM
Vacancy Details
Employer: Helderberg Personnel cc
Our client, an established agricultural company, is in search of an experienced Administrative Coordinator. Candidates should possess at least 2 - 3 years of relevant experience in administrative or financial roles. A relevant degree would be an added advantage.
EXPERIENCE AND QUALIFICATIONS: A relevant degree is preferred. Minimum of 2 - 3 years of experience in administrative or financial roles.
RESPONSIBILITIES: 1. Contracts - Perform cost calculations on transactions. - Ensure sales contracts are signed. - Draft internal sales contracts. 2. Invoicing - Manage invoicing and store necessary documents. - Email or post invoices to clients. - Transfer funds to other marketers. - Prepare and issue credit notes. - Create and dispatch pro forma invoices. 3. Loading of External Invoices - Prepare creditors’ invoices for payment (POC). - Load storage invoices onto the correct contract. - Assign transport invoices to primary costs for loads unloaded in stores. 4. Miscellaneous - Handle provisions. - Verify commissions monthly. - Close contracts at the end of February and September. - Conduct six-month reconciliations. - Address minor inquiries and complaints promptly. - Collect necessary paperwork for new debtors and creditors. 5. Inventory - Complete inventory reports. - Verify inventory in stores against GP inventory. - Submit requests for inventory adjustments where needed. - Confirm annual inventory.
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