Ordering Clerk Bellville

BRIEF DESCRIPTION:-

The Ordering Clerk role involves preparing, processing, and managing purchase orders for construction and property development materials, ensuring competitive pricing and timely delivery. The main responsibilities include sourcing materials, comparing supplier quotations, managing procurement records, and maintaining supplier relationships. Key requirements include a Grade 12/Matric, 2–3 years of relevant experience, and proficiency in Microsoft Office and procurement systems.

Job Title: Ordering Clerk Company: Status Staffing

Reference: PC002175/AC

Position: Permanent

Sector: Construction / Property

Salary: R15,000.00 - R18,000.00 per month depending on experience

Start Date: As soon as possible

Our client, a property development firm located in the Northern Suburbs of Cape Town, is looking for a meticulous and organized Ordering Clerk to join their team. Candidates should possess a Grade 12 / Matric and 2–3 years of relevant experience in purchasing, procurement, or ordering administration, preferably in the property development, construction, building materials, or property maintenance sectors. Exceptional administrative, numerical, communication, and negotiation skills are required, along with proficiency in Microsoft Office. Experience with procurement or ERP systems is beneficial. The ideal candidate should be dependable, cost-aware, capable of managing various priorities, and committed to maintaining excellent supplier relationships.

A recent professional profile photo should accompany your application.

Requirements

• Grade 12 / Matric - Minimum of 2–3 years’ relevant experience in buying, procurement, or ordering administration - Previous experience in property development, construction, building materials, or property maintenance - Practical knowledge of construction materials, hardware, and building supplies - Buildsmart procurement experience - Experience in obtaining quotations, comparing prices, processing purchase orders, and following up on deliveries - Computer literacy, including Microsoft Excel, Word, and Outlook - Experience using an accounting, procurement, or ERP system (advantageous) - A valid driver’s license (advantageous, depending on operational requirements) - Excellent organizational and administrative skills - Strong attention to detail and numerical accuracy - Good negotiation, communication, and supplier relationship skills - Ability to prioritize urgent orders and manage multiple tasks - Good time management and follow-through - Strong problem-solving and decision-making abilities - A cost-conscious approach to purchasing - Ability to work independently and as part of a team - Professional telephone and email etiquette - Honest, reliable, and accountable, with the ability to handle confidential company information

Duties

• Prepare, process, and manage purchase orders for building materials, construction supplies, maintenance items, tools, equipment, and general operational requirements - Source materials and products from approved suppliers in accordance with project specifications and operational requirements - Obtain and compare supplier quotations to ensure competitive pricing, quality, and availability - Follow up on outstanding quotations, purchase orders, and backorders - Ensure that all orders are accurate, authorized, and processed within the required timeframes - Monitor material price changes and identify potential cost-saving opportunities - Liaise with project managers, site supervisors, maintenance teams, and other relevant departments to establish purchasing requirements - Build and maintain professional relationships with suppliers, contractors, and service providers - Confirm stock availability, pricing, lead times, and delivery arrangements - Coordinate deliveries to construction sites, properties, offices, or designated storage facilities - Follow up on delayed or incomplete deliveries and resolve discrepancies promptly - Verify supplier invoices, delivery notes, and purchase orders to ensure that quantities, prices, and descriptions correspond - Assist with resolving issues relating to incorrect, damaged, or short-delivered goods - Demonstrate an understanding of common building materials, including cement, sand, aggregates, bricks, blocks, timber, plumbing supplies, electrical materials, paint, hardware, and related construction products - Assist with sourcing materials required for property renovations, repairs, maintenance, and development projects - Maintain accurate purchasing records, supplier databases, quotation files, and purchase order registers - Capture orders, supplier information, and pricing accurately on the relevant accounting, procurement, or ERP system - Match purchase orders to delivery notes and supplier invoices for verification - Track outstanding orders and provide regular updates to management and relevant departments - Assist with monthly purchasing reports, expenditure tracking, and supplier reconciliations, where required - Ensure that all procurement documentation is properly filed and readily accessible - Monitor stock levels of commonly used building materials and maintenance supplies - Assist with stock counts and identify low-stock items requiring replenishment - Prevent over-ordering, unnecessary purchases, and wastage - Ensure compliance with purchasing procedures, delegated authority levels, and budgetary requirements

Hours

Monday to Friday: 08:00 – 17:00

If you meet all the requirements, apply on our website at www.statusstaffing.com today. If you do not hear back from us within 10 working days, please consider your application as unsuccessful. We will retain your credentials for future similar roles.