Property Portfolio Assistant Sandton

📌 OPPORTUNITY OVERVIEW:-Evolution Recruitment is actively recruiting for a Property Portfolio Assistant position in Sandton. This is an excellent opportunity for professionals in the Real / Estate sector looking to advance their careers.

🎯 IDEAL CANDIDATE PROFILE:-We are seeking talented individuals with the following profile:• Experience Level: Not Specified • Educational Background: Others or equivalent• Industry Focus: Real / Estate• Location Preference: in Sandton

💼 WHY THIS ROLE MATTERS:-The Property Portfolio Assistant position is an important role within the Real / Estate sector, offering meaningful career development and professional growth opportunities.

📈 CAREER DEVELOPMENT INSIGHTS:-This role in Real / Estate offers valuable career progression opportunities aligned with your experience level and professional aspirations.

📋 APPLICATION GUIDANCE:-When applying for this Property Portfolio Assistant position, ensure your CV highlights:• Relevant experience matching the Not Specified requirement• Educational qualifications in line with Others• Specific achievements in the Real / Estate field• Any certifications or specialized training

🌍 SOUTH AFRICA JOB MARKET CONTEXT:-The Real / Estate sector in South Africa continues to show strong demand for skilled professionals. This position represents a valuable opportunity in the current job market.

Position: Property Portfolio Assistant Company: Evolution Recruitment

Reference: 2392886

Vacancy Details Employer: Evolution Recruitment

Position: Property Portfolio Assistant for Sectional Titles Location: Bryanston, Gauteng Salary: R16,000 CTC per month (negotiable)

An established property management firm, Evolution Recruitment, is currently seeking an organized and administratively proficient Portfolio Assistant to aid a Portfolio Manager in managing sectional title schemes and bodies corporate. The ideal candidate will provide support in meeting preparation, correspondence, maintenance inquiries, invoice processing, and maintaining accurate scheme records. This role is perfect for a meticulous individual with robust communication skills who enjoys coordinating administrative tasks, assisting clients, and ensuring follow-ups on pending issues. Experience in sectional title management is mandatory; applications from candidates without this background will not be considered.

Minimum Requirements - Previous experience in administrative or portfolio support roles within sectional title property management - Thorough understanding of body corporate administration, scheme documentation, and meeting protocols - Proficient computer literacy, including correspondence, spreadsheet, and electronic filing systems - Familiarity with WeconnectU is advantageous

Key Responsibilities - Assist the Portfolio Manager in the day-to-day administration of sectional title schemes - Prepare and circulate notices, agendas, and packs for Annual General Meetings and Special General Meetings in collaboration with the Portfolio Manager - Provide support with minute taking and maintain updated minute books and electronic meeting records - Ensure statutory documents, scheme records, and owner contact details are accurate and current - Prepare circulars, standard letters, spreadsheets, schedules, and general correspondence - Help with CSOS returns and related correspondence as directed by the Portfolio Manager - Respond to telephone and email inquiries, take messages, and assist clients when the Portfolio Manager is unavailable - Liaise with contractors regarding maintenance queries and obtain quotations when needed - Upload invoices onto WeconnectU for Portfolio Manager review and approval - Assist with insurance certificate requests and coordinate insurance claims, reconciliations, and follow-ups with brokers and insurers - Maintain organized records of audited financial statements, correspondence, insurance documents, and quotations - Help arrange petty cash, prepaid electricity, and other scheme-related requirements - Track ancillary expenses for recovery from community schemes - Capture access-control cellphone numbers in line with individual scheme procedures - Distribute building staff payslips to the relevant buildings - Maintain electronic filing systems, archive documents, and provide general administrative and switchboard support as required