Site Administrator North West

BRIEF DESCRIPTION:-

The Site Administrator role at Marvel Placement Consultant involves comprehensive administrative, planning, compliance, and reporting support for a mining operation in Mooi Nooi, Northwest. The main responsibilities include managing timesheets, compiling reports using advanced Excel functions, maintaining compliance documentation, and providing general administrative support. Essential requirements include at least 5 years of Site Administration experience, advanced Excel skills, and prior experience in the mining industry.

Position Title: Site Administrator

Company: Marvel Placement Consultant

Description

We are currently seeking a dedicated Site Administrator for a prominent mining operation located in Mooi Nooi, Northwest. The ideal candidate will deliver comprehensive administrative, planning, compliance, and reporting support to the site’s operational needs, ensuring precise management of timesheets, records, checklists, and operational documentation. Proficiency in advanced Microsoft Excel is required, along with prior experience in a mining setting.

Minimum Requirements

• Minimum of 5 years' experience in Site Administration or a comparable role. - Prior experience in mining site administration is highly desirable. - Previous experience within the mining industry is preferred. - Grade 12 (Matric) is essential. - Relevant Diploma or Certificate in Business Administration, Office Administration, Project Administration, or a related field. - Advanced skills in Microsoft Excel are essential. - Experience with Microsoft Dynamics 365 Finance & Operations (D365 F&O) is an advantage. - Demonstrated experience in working extensively with Excel-based timesheets and reporting. - Experience creating and maintaining Pivot Tables, Pivot Charts, Pie Charts, Bar Charts, Dashboards, VLOOKUPs, XLOOKUPs, SUMIFs, COUNTIFs, and reporting templates. - Experience compiling availability reports, workforce reports, checklist reports, and compliance documentation. - Exposure to Microsoft Dynamics 365 (D365) or similar ERP systems is advantageous.

Roles and Responsibilities

• Manage and maintain Excel-based timesheets for employees and contractors. - Assist with the administration, verification, and reporting of personnel timesheets using Microsoft Excel. - Compile, update, and maintain availability reports using Microsoft Excel. - Prepare and maintain checklist reports and compliance trackers. - Generate management reports using Pivot Tables, Pie Charts, Bar Charts, SUMIFs, and other advanced Excel functions. - Track employee attendance, overtime, leave, and workforce allocation records. - Maintain site planning schedules, trackers, and administrative databases. - Engage with contractors and service providers regarding compliance requirements and outstanding documentation. - Follow up on outstanding checklists, compliance requirements, corrective actions, and supporting documentation. - Prepare, update, and maintain operational checklists and compliance records. - Create and process stores requests using Microsoft Dynamics 365 (D365). - Create and maintain manual job cards and job tracking registers using Excel. - Monitor outstanding actions and ensure timely follow-up with relevant stakeholders. - Maintain accurate filing systems for site records, reports, permits, and operational documentation. - Support compliance requirements by ensuring all records are complete, accurate, and audit-ready. - Assist with contractor administration, onboarding documentation, and record management. - Compile and distribute meeting minutes, action registers, and progress reports. - Liaise with site supervisors, management, contractors, and support departments. - Ensure all administrative processes are completed in accordance with company policies and site procedures. - Provide general administrative support to site management and operational teams.

Closing Date: 11 Nov 2026