Transport Control Administrator South Africa

Vector Logistics is actively recruiting for a Transport Control Administrator position in South Africa. This is an excellent opportunity for professionals in the Administration / Secretarial sector looking to advance their careers.

• Experience Level: 2 - 3 years • Educational Background: Matric or equivalent • Industry Focus: Administration / Secretarial • Location Preference: in South Africa

The Transport Control Administrator position is an important role within the Administration / Secretarial sector, offering meaningful career development and professional growth opportunities.

At the 2-3 year mark in Administration / Secretarial, you can leverage your foundational knowledge to take on more complex responsibilities and leadership opportunities.

When applying for this Transport Control Administrator position, ensure your CV highlights: • Relevant experience matching the 2 - 3 years requirement • Educational qualifications in line with Matric • Specific achievements in the Administration / Secretarial field • Any certifications or specialized training

The Administration / Secretarial sector in South Africa continues to show strong demand for skilled professionals. This position represents a valuable opportunity in the current job market.

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Overview

We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa. But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions. Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

To mitigate Company risk by executing route assignments through daily dispatching and debriefing of drivers and vehicles.  Coordinate the dispatch process per route and physically debrief of each route in order to support increased customer service and improve efficiencies in the business.

Vehicle Dispatch

Administer and monitor the uploaded system route allocations on a daily basis. Ensure that the vehicles are dispatched according to the agreed business process. Responsible for issuing all relevant documentation to the driver including equipment (including but not limited to) vehicle keys, fuel cards, thermometers and navigational tools. Check company resources and staff meet company standards as per the Daily Vehicle Checklist form. Ensure the Tracking tripsheet is correct as per the physical situation in terms of driver, vehicle and other resources before the vehicle leaves the depot. Update or correct trip information on the Tracking system before vehicle leaves the depot.

Driver Debriefing

Monitor real time fuel consumption, speeding, braking and other driving and vehicle performance exceptions prior to vehicle returning to the depot. Note exceptions of route in prereturn on the Tracking system eg. Door openings outside Decos. Liase with Tracking on road Execution Agents. Retrieve the printed Debrief document and correct daily vehicle checklist prior to the drivers’ return. Debrief the drivers as they return. Discuss, resolve and record any exceptions. Walk the vehicles to confirm no damage or issues as per the Daily Vehicle checklist. Get the driver to sign the Trip sheet, Debrief document and Daily vehicle checklist. Collect vehicle keys, fuel cards, thermometers and navigational tools in line the agreed business process.

Effective Teamwork and Self-Management

Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self-development. Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained. Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution. Manage colleagues and employees’ expectations and communicate appropriately. Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives. Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self-development. Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained. Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution. Manage colleagues and employees’ expectations and communicate appropriately. Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.

Qualifications, Skills and Experience Required for the Job

Matric Valid Code EB drivers’ licence Minimum of 2-3 years’ experience working in an administration/transport environment, preferably within a FMCG environment SAP experience would be an advantage.

Skills 

Verbal and written communication Computer literacy (MSExcel) Report writing