People Consultant : Onboarding and Administration (DBN) Umhlanga

📌 OPPORTUNITY OVERVIEW:-Huntswood is actively recruiting for a People Consultant : Onboarding and Administration (DBN) position in Umhlanga. This is an excellent opportunity for professionals in the Human / Resources sector looking to advance their careers.

🎯 IDEAL CANDIDATE PROFILE:-We are seeking talented individuals with the following profile:• Experience Level: 3 - 5 years • Educational Background: Matric or equivalent• Industry Focus: Human / Resources• Location Preference: in Umhlanga

💼 WHY THIS ROLE MATTERS:-HR roles such as People Consultant : Onboarding and Administration (DBN) are fundamental to building strong organizational cultures. This position enables you to shape talent strategies and employee development.

📈 CAREER DEVELOPMENT INSIGHTS:-This role in Human / Resources offers valuable career progression opportunities aligned with your experience level and professional aspirations.

📋 APPLICATION GUIDANCE:-When applying for this People Consultant : Onboarding and Administration (DBN) position, ensure your CV highlights:• Relevant experience matching the 3 - 5 years requirement• Educational qualifications in line with Matric• Specific achievements in the Human / Resources field• Any certifications or specialized training

🌍 SOUTH AFRICA JOB MARKET CONTEXT:-The Human / Resources sector in South Africa continues to show strong demand for skilled professionals. This position represents a valuable opportunity in the current job market.

**Job Title:** HR Operations Specialist: Onboarding & Administration (DBN)

**Company:** Huntswood

**Salary:** Competitive, market-related

**Job Type:** Permanent

**Sector:** Human Resources

**Reference:** 206704

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**Vacancy Details**

**Employer:** Huntswood

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**Role Overview**

This position aims to deliver effective, high-quality administrative support to SA/UK teams, focusing on the entire employee lifecycle. The HR Operations Specialist will ensure precise data management, timely HR transaction processing, and a positive employee experience. This role is crucial for providing consistent, compliant, and service-oriented HR support to achieve operational excellence across different regions.

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**Key Responsibilities**

**Onboarding Coordination & Enablement**

• Prepare and distribute compliant employment contracts and onboarding materials across various regions, including South Africa and the UK, and future expansions. - Organize and coordinate onboarding activities with departments such as facilities, payroll, and IT to facilitate a seamless employee experience.

**People Data Integrity & Lifecycle Management**

• Oversee and maintain accurate employee data in all core HR systems (e.g., Payspace, Dayforce, YouManage), ensuring data integrity. - Handle employee lifecycle transactions like promotions, transfers, and secondments, adhering to defined SLAs, local regulations, and audit requirements. - Conduct critical audits and inputs on employee records, including personal information, job details, remuneration, and client allocations.

**Leave Administration & Workforce Transactions**

• Manage leave-related records and employee absences using approved platforms. - Ensure adherence to market-specific policies and legislative standards. - Address and resolve queries and escalations related to leave and workforce transactions.

**Service Excellence & Employee Support**

• Provide administrative support to HR Business Partners. - Triage and resolve HR-related tickets from employees and managers. - Issue standard HR documentation such as employment confirmations and certificates of service.

**Compliance, Audit & Record Management**

• Maintain audit-ready records in compliance with statutory requirements. - Prepare and submit documentation for internal and external audits across regions. - Ensure HR documentation is updated, stored, and version-controlled across platforms. - Generate and maintain basic reports to support People Operations and Operations.

**Process Improvement & Operational Effectiveness**

• Identify and recommend improvements for process standardization and automation. - Support the development of Standard Operating Procedures (SOPs) to ensure scalable and consistent HR service delivery as the organization expands geographically.

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**Minimum Requirements**

• Minimum of Matric/Grade 12 or equivalent NQF level qualification. - Preferred/advantageous HR/People-related tertiary qualification. - At least 3-5 years in an admin-focused role within HR administration or shared services. - Proficiency in MS Excel, PowerPoint, and Word. - Experience with HRIS systems and reporting tools. - Experience in high-volume, growing contact center/BPO environments. - Experience with joiners, movers, and leavers within scalable contact center organizations. - At least 1 year in a BPO environment, familiar with BPO workflows and KPIs to ensure service excellence.

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**Required Skills**

• Strong attention to detail and data accuracy. - Excellent organizational and time management skills. - Knowledge of HR systems such as Dayforce, Payspace, YouManage, Paradox, and SimplifyHR. - Ability to work under pressure and meet tight deadlines. - Strong communication and interpersonal skills. - Problem-solving and service-oriented mindset. - Confidentiality and professionalism in handling sensitive information. - Strong skills in Excel, PowerPoint, and Word.

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**Core Behavior**

Huntswood values dependable, driven, and collaborative employees. The job holder should align with our 6 Fundamental Values: Bring Your “A” Game, Strive For Greater, Enable and empower all employees, Do the right thing, Own it, Deliver unbelievable service. It's not just about what we do, but the way we do it. And it's our values that make us special.

**NB:** All appointments are subject to the positive outcome of pre-employment verification checks.