š OPPORTUNITY OVERVIEW:-Broll Property Group is actively recruiting for a Utilities Administrator position in Sandton. This is an excellent opportunity for professionals in the Real / Estate sector looking to advance their careers.
šÆ IDEAL CANDIDATE PROFILE:-We are seeking talented individuals with the following profile:ā¢ Experience Level: 2 years ā¢ Educational Background: Matric or equivalentā¢ Industry Focus: Real / Estateā¢ Location Preference: in Sandton
š¼ WHY THIS ROLE MATTERS:-The Utilities Administrator position is an important role within the Real / Estate sector, offering meaningful career development and professional growth opportunities.
š CAREER DEVELOPMENT INSIGHTS:-This role in Real / Estate offers valuable career progression opportunities aligned with your experience level and professional aspirations.
š APPLICATION GUIDANCE:-When applying for this Utilities Administrator position, ensure your CV highlights:ā¢ Relevant experience matching the 2 years requirementā¢ Educational qualifications in line with Matricā¢ Specific achievements in the Real / Estate fieldā¢ Any certifications or specialized training
š SOUTH AFRICA JOB MARKET CONTEXT:-The Real / Estate sector in South Africa continues to show strong demand for skilled professionals. This position represents a valuable opportunity in the current job market.
Job Title: Utilities Administrator Company: Broll Property Group
Reference: 207279 Job Type: Permanent Sectors: Real Estate Management
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**POSITION PURPOSE**
This role involves overseeing utilities payment processes, ensuring timely and accurate payments to municipalities via the Unipay platform. The Utilities Administrator will validate CSV files, reconcile with portfolio team data, and maintain meticulous payment records. The position also requires effective collaboration with creditors, utility managers, accountants, and payment releasers across various portfolios for seamless, compliant payment processing.
**ESSENTIAL FUNCTIONS AND BASIC DUTIES**
- **Utilities Payment Management**
a. Manage the complete utilities payment process utilizing the Unipay portal.
b. Examine CSV files for payment processing accuracy.
c. Cross-check CSV file totals against reconciliations from portfolio teams.
d. Upload CSV batches to Unipay and verify proper processing.
e. Address and resolve any missing or incomplete information from portfolio communications.
f. Maintain a comprehensive and precise payment reconciliation log.
g. Ensure timely submission of payments to avoid delays or service interruptions.
- **Internal Stakeholder Coordination**
a. Engage with creditors, utility administrators, accountants, and payment releasers from different portfolios.
b. Gather any missing information, resolve discrepancies, and ensure receipt of all necessary documentation before payment processing.
c. Establish and maintain professional and efficient communication channels with internal stakeholders.
- **Record Keeping and Documentation**
a. Document all processed payments, including payment proof, batch confirmations, and reconciliations.
b. Ensure that all documentation is logically filed and easily retrievable.
c. Update internal tracking sheets and logs to reflect payment status and outstanding items.
- **Internal Control and Compliance Support**
a. Adhere to established company procedures for payment processes.
b. Identify and flag any inconsistencies, errors, or risks in payment files or reconciliations.
c. Recommend enhancements to boost accuracy, efficiency, and audit readiness.
- **Additional Responsibilities**
a. Maintain clean, secure, and well-organized work areas.
b. Complete any special projects as assigned.
c. Attend meetings as required.
**PERFORMANCE MEASUREMENTS**
- Accuracy, completeness, and timely submission of payment batches. 2. Matching CSV files and reconciliations, with prompt identification and resolution of discrepancies. 3. Accurate tracking and recording of all payments. 4. Clear, professional, and efficient communication with portfolio teams. 5. No delays in payments due to missing information or administrative errors. 6. Complete, organized, and audit-ready filing and documentation. 7. Consistent compliance with internal procedures. 8. Completion of utilities functions in line with established policies and procedures. 9. No service cutoffs due to delayed payments or outstanding queries. 10. Effective, efficient, and well-trained utilities personnel with provided assistance and support as needed. Conduct performance appraisals as required. 11. Positive, professional business relationships with vendors and customers. Maintain the companyās professional reputation and superior customer service. 12. Good coordination and working relationships with related departments and units. Provide necessary assistance.
**EDUCATION/CERTIFICATION**
Matric
**REQUIRED KNOWLEDGE**
Basic understanding of computer operations and accounting.
Basic knowledge of overall company operations.
**EXPERIENCE REQUIRED**
At least 2 years of basic office experience.
**SKILLS/ABILITIES**
Able to use laptop, printer/scanner, phone, and other basic business equipment.
Strong attention to detail and accuracy.
Excellent numerical and reconciliation skills.
Well-organized with strong administrative discipline.
Clear, professional communication skills.
Ability to work with spreadsheets, CSV files, and basic business equipment.
Able to manage deadlines and handle high-volume processing.
How To Apply
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Make sure you are logged in and your email is verified(Register if you dont have an account).
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Click the Apply Now button above.
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Your default email application or application link will open.
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Attach your Application letter, updated Curriculum Vitae (CV) and any supporting documents required.
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Use a professional subject line such as Application for "Indicate Position"
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Send your application before the closing date.
Note: Only shortlisted candidates are contacted.
